CONVENTION RESOLUTION AND COMPLIANCE TIMELINE ADJUSTMENTS

WHEREAS, the American Federation of Teachers executive council approved switching to a virtual convention given the shutdown resulting from the COVID-19 pandemic; and

WHEREAS, the shutdown greatly impacted the ability of our affiliates to run the business of their unions when their records were in locked school and office buildings, when they could not conduct in-person meetings, and when they had to turn their attention to working in very different ways; and

WHEREAS, these challenges have resulted in affiliates that are having difficulty meeting constitutional timeliness for resolution submission and/or convention compliance timelines as outlined in the AFT Constitution and Bylaws and which are published in the Convention Call:

RESOLVED, that for the purposes of meeting resolution submission timelines and compliance requirements for participating in the 2020 American Federation of Teachers Virtual Convention, the AFT executive council approves the following timeline and procedural adjustments:

• Moved from Friday, June 12, to Monday, June 22, by close of business
• Resolutions due to AFT
• Saturday, June 27 (no change)
• Delegate registration
• Moved from Tuesday, June 30, to Friday, July 17, by close of business:
• National per capita for the month of May 2020 postmarked or transmitted by wire or ACH (Automated Clearing House) to the AFT;
• State per capita as per timeline requirements of state constitution;
• Officer updates due to AFT;
• Executive board updates due to AFT;
• Membership updates due to AFT;
• Current constitution (if amended since last submission) due to AFT; and
• Financial documents submitted to AFT following the requirements set forth below; and
• RESOLVED, affiliates must make a good faith effort to provide required financial documentation to auditreports@aft.org as per AFT Bylaws Article IX, Sections 1-5. In the absence of the timely submission of the required documents, examples of a good faith effort include:
• CPA Audit and CPA Review
• Audit and officers’ attestation letter;
  —or—
• Letter or email from auditor indicating the work is underway with an estimated date of completion plus letter/email from two officers to confirm;
  —or—
• Minutes from board meeting indicating that the hiring of auditor was approved plus a letter/email from two officers to confirm the process is underway.
• ·      Internal Review Committee
• Financial review signed by committee plus attestation letter signed by two officers;
  —or—
• Minutes of board meeting showing review committee is appointed plus letter/email from committee members or letter/email from two officers estimating date of first meeting or date of completion.
• ·      Compilation
• Financial compilation and attestation letter signed by two officers;
  —or—
• Letter from treasurer and president attesting that the work is underway.